Agency Billing & Invoicing Guide 2024 | Complete Financial Management Tutorial
Streamline your agency's financial operations with our powerful billing and invoicing tools. This guide shows you how to set up automated billing, manage client subscriptions, and maintain healthy cash flow for your agency.
Setting Up Billing System
- 1. Configure billing settings:
- • Payment methods
- • Currency preferences
- • Tax settings
- • Invoice templates
- 2. Set up payment gateway
- 3. Configure automated billing
- 4. Customize invoice branding
💡 Pro Tip
Set up multiple payment methods to make it easier for clients to pay on time.
Frequently Asked Questions
How do I handle different billing cycles for clients?
Our system allows you to set up custom billing cycles for each client. You can manage monthly, quarterly, or annual billing cycles, and even set up custom periods based on client contracts.
Can I offer custom pricing for specific clients?
Yes, you can create custom pricing and service packages for individual clients while maintaining your standard service tiers. This flexibility allows you to accommodate special arrangements and enterprise clients.
How does automated billing work?
Once set up, the system automatically generates invoices based on the client's billing cycle, sends them to clients, processes payments through the configured payment gateway, and updates payment status in your dashboard.
What payment methods are supported?
We support major credit cards, ACH transfers, and popular payment gateways. You can also record manual payments for checks or bank transfers processed outside the system.
How do I handle overdue payments?
The system includes automated payment reminder workflows, late payment notifications, and the ability to automatically pause services for overdue accounts based on your configured rules.
Can I generate financial reports for tax purposes?
Yes, our financial reporting tools allow you to generate detailed revenue reports, tax summaries, and transaction histories that can be exported for accounting and tax purposes.
